Community Use of School Facilities Rental Fees
NEPN/NSBA Code: KF-E

The Yarmouth community provides funding to the Yarmouth School Department to support school-related activities.  The Yarmouth School Department, therefore, assesses and collects rental fees and deposits such fees into accounts that bear the expense for the maintenance, care, and upkeep of the facilities being rented.  Groups using these facilities cannot defer payment by making donations for other activities.  Regional organizations, which are led by Yarmouth staff members may be granted waivers from room use fees provided that no expenses are incurred by the Yarmouth School Department as a result of the use of the facilities and no fee is collected from participants to attend the meeting or event.  Such waivers must be requested in writing to the Superintendent of Schools prior to the event.  The Superintendent of Schools will annually publish a fee schedule for facilities use, which will establish rental rates for each of the following types of groups:

COMMUNITY USE OF SCHOOL FACILITIES RATE CHART 

Category

Facility

Space

Hourly Rate

A. Yarmouth schools and their associated, School Committee sanctioned programs

ALL

ALL

None

B.  Yarmouth Community Services programs

ALL

ALL

None*, except YPAC
(see fee schedule)

C.  School-related organizations, such as booster groups or parent-teacher associations

ALL

ALL

None*, except YPAC
(see fee schedule)

D. Yarmouth-based non-profit organizations.  Such groups are considered town-based if greater than 80% of its members are Yarmouth residents.

  1. Community youth groups

  2. 2. Community adult groups

ALL

ALL

None*, except YPAC
(see fee schedule)

E.  Yarmouth-based organizations that support the arts.

YHS

YPAC

see fee schedule

F. Non-Yarmouth-based nonprofit groups

  1. Youth groups

  2. Adult programs

All schools

Cafeteria

$50.00*

HMS/YHS

Gym

$100.00*

All schools

Kitchen

$50.00*

All Classrooms

$50.00*

YHS

YPAC/Athletic Fields

see fee schedule

G. Commercial, profit-making activities

All schools

Cafeteria

$100.00*

HMS/YHS

Gym

$150.00*

All schools

Kitchen

$100.00*

All Classrooms

$100.00*

YHS

YPAC/Athletic Fields

see fee schedule

*To the extent feasible, the hours during which school facilities are used shall coincide with the

hours during which custodians are on regularly scheduled duty.  To the extent after-hour use results

in overtime pay for custodians or other staff, additional costs will be the permitted user’s expense. 

Custodial services are charged at the existing contract rate (overtime may be assessed) and may

include set-up, break-down, locking/unlocking doors, and general maintenance.  A regular Yarmouth

School Department food services worker shall be required when renting any school kitchen facility. 

Associated costs shall be charged at the existing contract rate (overtime may be assessed). 

YPAC Information Sheet and Rental Fee Schedule

General Information:

Seating capacity – 501

Stage Dimensions: Proscenium Opening - 48’; Wings - 15’; Depth – 44’, including apron;

Height - 17’

Sound System:  24 channel mixing console; microphone jacks throughout house and stage; center front speaker Lighting System:  ETC Lighting control system; 24 channels of control in 2 scene preset Grand Master; video monitor, 3.5 disk drive

 FEE SCHEDULE – November 18, 2021

Category

 YPAC Fee

Outdoor Fields Fee

Staffing Fee    

A. Yarmouth schools & their associated, School Committee-sanctioned program    

No charge

No charge

No charge

B.  Community Services programs    

No charge

No charge

Charge per schedule below

C.  School-related organizations, such as booster groups or PTOs. 

No charge

No charge

Charge per schedule below

D. Yarmouth-based non-profit groups  

$200 per performance

$200 per use

Charge per schedule below

E.  Yarmouth-based organizations that support the arts

$300 per performance

$300 per use

Charge per schedule below

F. Non-Yarmouth Non-Profit Organizations

$500 per performance

$500 per use plus electrical costs as determined by YSD

Charge per schedule below

G. For-Profit Groups  

$1,000 per performance

$1000 per use plus electrical costs as determined by YSD

Charge per schedule below

Fee Schedule for Staff – for rehearsals and performances as determined by the Yarmouth School Department

Custodians - $30 per hour 

Site Manager - $40.00 per hour, including preparation, set-up, and clean-up 

Technical Support - $18.00 per hour minimum

Other Fees & Charges

Rehearsals - $30.00 per hour 

Dressing Rooms/Locker Rooms & Cafeteria - $25.00 per room 

Music Room & Flex Room - $35.00 per room 

Genie Lift - $25.00 

Piano (baby grand) - $50.00 

Other charges may be required for lighting, sound, video, risers, etc. Such charges will be made after consultation between the lessee and the YPAC Coordinator.

Adopted: December 8, 2011
Revised: May 8, 2014, May 14, 2015, December 12, 2019