The School Committee will be have a first reading of the following polices at its October 12th meeting (7:00 p.m. at the Log Cabin):   

   

       1.  First reading of Policy IKF – Graduation Requirements

       2.  First reading of Policy JLCA – Physical Examination Policy

       3.  First reading of Policy BE – School Committee Meetings

       4.  First reading of Policy JL – Wellness Policy

       5.  First reading of Policy JJ-R – Extracurricular Code of Conduct

       6.  First reading of Policy BCB – School Committee Conflict of Interest

       7.  First reading of Policy DJ – Bidding/Purchasing Requirements

       8.  First reading of Policy DJH – Purchasing and Contracting: Procurement Staff Code of Conduct

                 

Proposed revisions of each policy are listed below.

IKF  GRADUATION REQUIREMENTS

Before entering high school, students need to know the standards for attaining a high school diploma in order to plan an appropriate, sequential, educational program to meet that goal.

 

The Yarmouth School Department has adopted a proficiency-based system of learning consistent with Maine law, which means that after January 1, 2018, the awarding of a diploma will be contingent on the demonstration of proficiency in the Yarmouth High School school-wide and learning area graduation expectations in addition to the accumulation of credits.

 

To be awarded a high school diploma from Yarmouth High School, students graduating in the Class of 2018 and beyond must demonstrate proficiency in the content areas identified in the Yarmouth High School school-wide and learning area graduation expectations, and fulfill all additional graduation requirements set by the School Committee.

 

Students graduating in the Classes of 2014-2017 must meet the credit and other graduation requirements specified in this policy.

 

A student who would have graduated with the Class of 2017 and have been awarded a diploma at commencement but for his/her failure to earn sufficient credits or meet other requirements set by School Committee policy will have until June 1, 2018 to fulfill the graduation requirements applicable to the Class of 2017.

 

The Superintendent, through the high school principal or other designee, shall be responsible for making accurate information concerning diploma requirements available to incoming students and their parents prior to the start of their ninth grade school year.  A copy of this policy will be disseminated to all incoming ninth grade students at the time of course selection.  This policy will also be included in every edition of the high school student handbook.

 

The School Committee has approved the following schedule of minimum requirements for graduation, which includes minimum requirements specified by the State of Maine.  The School Committee is aware that current law and regulations are subject to change. 

 

The School Committee expects the Superintendent/designee to inform students and parents as soon as practicable of any additional State-imposed standards that must be met before students may be awarded a high school diploma.

 

I.               DIPLOMA REQUIREMENTS FOR STUDENTS GRADUATING IN THE CLASSES OF 2015, 2016 OR 2017 

 

Students who anticipate graduating in the Classes of 2015, 2016, or 2017 must meet the following minimum requirements in order to be awarded a high school diploma.  The student must successfully complete a total of 20 credits as follows:

A. English Language Arts

Earn 4 credits by demonstrating proficiency of the content standards of English

B. Social Studies and History

Earn 3 credits by demonstrating proficiency of the content standards of Social

Studies in the required ninth, tenth, and eleventh grade courses
C. Mathematics

Earn 3 credits by demonstrating proficiency of the content standards of

Mathematics
D. Science

Earn 3 credits by demonstrating proficiency of the content standards of Science
E. Fine Arts

Earn 1 credit by demonstrating proficiency of the content standards of the Fine

Arts courses selected

F. Health Science

Earn 1 1/2 credits by demonstrating proficiency of the content standards of Health

Science
G. Electives

Earn 4 1/2 credits by demonstrating proficiency of the content standards of the

courses selected
H. Demonstrate proficiency in the use of computers
I. Successfully complete 2 Exploration Projects
J. Successfully complete 60 hours of community service

 

ALTERNATIVE METHODS OF EARNING CREDITS

A student who is deficient in these requirements or wishes to meet these requirements through alternative means may earn and apply credits in accordance with the provisions of this section. 

 

A student who wishes to meet a credit requirement through an alternative method must have prior written approval as specified in this section. 

 

A student who makes up deficiencies may participate in the next regular graduation ceremony following successful completion of all graduation requirements.

 

A.      A student may earn up to two credits through an approved Adult Education Program.  The student must have prior written approval from the Director of Adult Education, Guidance Counselor and Principal.

 

B.       A student may earn up to two credits through an approved summer school program in classes that he/she completed at Yarmouth High School but did not pass, so long as the failing grade was no less than 60.  The student must obtain prior written approval from the Guidance Counselor and Principal.

 

C.       A student may earn credit  through accredited distance learning/virtual courses provided 1) the course is approved in advance by the Guidance Counselor and Principal and 2) progress is monitored by a member of the High School’s professional staff.  No more than two credits may be used to meet graduation requirements without prior permission of the Principal.

 

D.      If a student fails a course with an average higher than 60, the credit can be made up through outside tutoring.  The tutor must have a current teacher certificate and must be approved by the guidance counselor in advance.  The student must meet with the tutor for a minimum of twenty individual contact hours.  The actual number of hours beyond twenty is at the discretion of the tutor in order to meet all of the course requirements.

 

E.       Advanced courses or courses not available at Yarmouth High School may be taken at other accredited secondary schools or at approved postsecondary institutions with the approval of the Guidance Counselor and Principal.

 

F.       A student may earn up to four credits through independent study approved by the Guidance Counselor and Principal and monitored by the teacher(s) of the subject(s) to which the independent study is related. 

          

STUDENTS RECEIVING SPECIAL EDUCATION SERVICES

Students who achieve proficiency in meeting the content standards of the Learning Results as specified in the goals and objectives of their Individualized Education Plans (IEP), will be awarded diplomas.

 

II.        DIPLOMA REQUIREMENTS FOR STUDENTS GRADUATING IN THE CLASSES OF 2018-2020 AND BEYOND

 

In accordance with Maine law and the Yarmouth School Department’s proficiency-based system of learning, after January 1, 2018, the awarding of a diploma by Yarmouth High School will be contingent on the demonstration of proficiency in the Yarmouth High School school-wide and learning area graduation expectations, in addition to the accumulation of credits.  The student must also fulfill any other requirements specified in this policy. 

 

Students who anticipate graduating in the Classes of 2018-2020 and beyond must meet the following requirements in order to be awarded a high school diploma.

 

A.      Demonstrate proficiency in meeting standards in the following content areas of the Learning Results.  Meeting the standards entails demonstrating proficiency for each standard within each content area, thereby earning the minimum number of credits specified below:

                                    English Language Arts - 4

                                    Mathematics - 3

                                    Science and Technology - 3

                                    Social Studies - 3

                                    Health Education and Physical Education – 1.5

                                    Visual and Performing Arts - 1

                                    World Languages – no credit requirement, content standards only

                                    Career and Education Development (embedded in the other content areas)

                                    Elective course offerings – 4.5

                                               

B.       Meet the Yarmouth High School school-wide and learning area graduation expectations by demonstrating the ability to:

1. Communicate effectively;

2. Exhibit personal responsibility, civic engagement, and global awareness;

3. Work independently and collaboratively;

4. Demonstrate critical, creative, and innovative thinking; and,

5. Develop understanding through inquiry, research, and synthesis.

 

C.       Successfully complete two career exploration projects through which he/she will demonstrate in-depth research, presentation, and technology application skills.

 

D.      Successfully complete 60 hours of community service.

 

MULTIPLE PATHWAYS TO THE AWARDING OF A PROFICIENCY-BASED DIPLOMA

Yarmouth High School’s educational program is designed to enable students to satisfy graduation requirements in four years through a sequence of educational (learning) experiences/courses providing opportunities to gain and demonstrate proficiency in all of the Yarmouth High School school-wide and learning area graduation expectations.

 

Students following a traditional pathway will:

 

A.        Engage in educational experiences in the content areas of English Language Arts, Mathematics, and Science and Technology in each year of their high school program and earn a minimum of four (4) credits in English Language Arts, three (3) credits in Mathematics, and three (3) credits in Science and Technology.

 

            B.        Engage in at least three educational experiences in the content area of Social

            Studies during their high school program and earn a minimum of three (3) credits in

            Social Studies.

 

            C.         Engage in at least one educational experience in the content area of Visual and

            Performing Arts during their high school program and earn a minimum of one (1) credit in

            Visual and Performing Arts.

 

            D.        Engage in at least one educational experience in World Languages during their

            high school program.

           

            E.         Engage in at least two Health and Physical Education experiences during their

            high school program and earn a minimum of 1.5 credits in Health and Physical Education.

 

            F.         Engage in educational experiences that integrate career and education

            Development into other content areas of the Learning Results.

 

Students following a traditional pathway must be enrolled in the equivalent of a minimum of five full year learning experiences/courses or integrated equivalents in each of their high school years.

 

Students following an alternate pathway may demonstrate proficiency in the Yarmouth High School school-wide and learning area graduation expectations and earn credit toward graduation by participating successfully in a variety of academic programming, including:

 

            Early college/dual enrollment courses

            Career and technical education programming

            Online/virtual learning

            Apprenticeships, internships and/or field work

            Exchange programs

            Independent study

            Alternative education/“At Risk” programming

            Adult education

 

Each pathway must provide a quality learning experience comparable in rigor to Yarmouth High School’s educational experience (course) offerings.

 

In order to pursue one or more of the multiple/alternative pathways, a student must have a

Personal Learning Plan detailing how the pathway will provide exposure to the Yarmouth High School school-wide and learning area graduation expectations.  The personal learning plan must be approved in advance by the Guidance Counselor and Principal.

 

STUDENTS RECEIVING SPECIAL EDUCATION SERVICES

Students who achieve proficiency in the content standards of the Learning Results and Guiding Principles, as specified in the goals, and objectives, and accommodations of their Individualized Education Plans (IEP) will be awarded diplomas.

 

III.    DIPLOMA REQUIREMENTS FOR STUDENTS GRADUATING IN THE CLASSES OF 2021 AND BEYOND

 

In accordance with Maine law and the Yarmouth School Department’s proficiency-based system of learning, after January 1, 2021, the awarding of a diploma by Yarmouth High School will be contingent on the demonstration of proficiency in the Yarmouth High School school-wide and learning area graduation expectations, in addition to the accumulation of credits.  The student must also fulfill any other requirements specified in this policy. 

 

Students who anticipate graduating in the Classes of 2021 and beyond must meet the following requirements in order to be awarded a high school diploma.

 

A.      Demonstrate proficiency in meeting standards in the following content areas of the Learning Results.  Meeting the standards entails demonstrating proficiency for each standard within each content area, thereby earning the minimum number of credits specified below:

                                    English Language Arts - 4

                                    Mathematics - 3

                                    Science and Technology - 3

                                    Social Studies - 3

                                    Health Education and Physical Education – 1.5

                                    Visual and Performing Arts - 1

                                    World Languages – 1

                                    Career and Education Development (embedded in the other content areas)

                                    Elective course offerings – 3.5

                                               

B.       Meet the Yarmouth High School school-wide and learning area graduation expectations by demonstrating the ability to:

1. Communicate effectively;

2. Exhibit personal responsibility, civic engagement, and global awareness;

3. Work independently and collaboratively;

4. Demonstrate critical, creative, and innovative thinking; and,

5. Develop understanding through inquiry, research, and synthesis.


C.       Successfully complete two career exploration projects through which he/she will demonstrate research,  presentation, and technology application skills.


D.      Successfully complete 60 hours of community service.


MULTIPLE PATHWAYS TO THE AWARDING OF A PROFICIENCY-BASED DIPLOMA

Yarmouth High School’s educational program is designed to enable students to satisfy graduation requirements in four years through a sequence of educational (learning) experiences/courses providing opportunities to gain and demonstrate proficiency in all of the Yarmouth High School school-wide and learning area graduation expectations.


Students following a traditional pathway will:


A.        Engage in educational experiences in the content areas of English Language Arts, Mathematics, and Science and Technology in each year of their high school program and earn a minimum of four (4) credits in English Language Arts, three (3) credits in Mathematics, and three (3) credits in Science and Technology.


B.        Engage in at least three educational experiences in the content area of Social Studies

during their high school program and earn a minimum of three (3) credits in Social Studies.


C.         Engage in at least one educational experience in the content area of Visual and

Performing Arts during their high school program and earn a minimum of one (1) credit in Visual and Performing Arts.


D.        Engage in at least one educational experience in World Languages during their high school program and earn a minimum of one (1) credit in World Languages.


E.         Engage in at least two Health and Physical Education experiences during their high school program and earn a minimum of 1.5 credits in Health and Physical Education.


F.         Engage in educational experiences that integrate career and education development into other content areas of the Learning Results.


Students following a traditional pathway must be enrolled in the equivalent of a minimum of five full year learning experiences/courses or integrated equivalents in each of their high school years.


Students following an alternate pathway may demonstrate proficiency in the Yarmouth High School school-wide and learning area graduation expectations and earn credit toward graduation by participating successfully in a variety of academic programming, including:


            Early college/dual enrollment courses

            Career and technical education programming

            Online/virtual learning

            Apprenticeships, internships and/or field work

            Exchange programs

            Independent study

            Alternative education/“At Risk” programming

            Adult education


Each pathway must provide a quality learning experience comparable in rigor to Yarmouth High School’s educational experience (course) offerings.


In order to pursue one or more of the multiple/alternative pathways, a student must have a

Personal Learning Plan detailing how the pathway will provide exposure to the Yarmouth High School school-wide and learning area graduation expectations.  The personal learning plan must be approved in advance by the Guidance Counselor and Principal.


STUDENTS RECEIVING SPECIAL EDUCATION SERVICES

Students who achieve proficiency in the content standards of the Learning Results and Guiding Principles, as specified in the goals, objectives, and accommodations of their Individualized Education Plans (IEP) will be awarded diplomas.  

 

IV. ADDITIONAL CONSIDERATIONS APPLICABLE TO THE AWARDING OF A DIPLOMA FROM YARMOUTH HIGH SCHOOL

 

This section applies to all students, in all graduation classes.

 

A.        Transfer Students

For students who transfer to Yarmouth High School from another state or from an educational program that is not required to be aligned with the Yarmouth High School school-wide and learning area graduation expectations, the Yarmouth High School Principal shall determine the value of the student’s prior educational experience towards meeting graduation requirements.

 

B.         Home-schooled Students

For home-schooled students wishing to receive a diploma from Yarmouth High School, the Yarmouth High School Principal shall determine the value of the student’s prior educational experience toward meeting graduation credit requirements.  A home schooled student must have attended Yarmouth High School for a minimum of four (4) semesters or taken a minimum of ten (10) courses at Yarmouth High School in order to receive a Yarmouth High School diploma.

 

C.         Delayed Awarding of Diplomas

A student who leaves Yarmouth High School to attend an accredited, degree-granting institution of higher education may upon satisfactory completion of the freshman year be awarded a high school diploma, provided that the student has notified the principal at the time of the early admission.

 

D.        Early Awarding of Diplomas

A student who has met the State’s and the School Committee’s diploma requirements in fewer than four years of high school may be awarded a diploma. 

 

E.         Extended Study

Students are eligible for extended years of study to complete the requirements of a diploma if they have not reached the age of 20 at the start of the school year.  Students eligible for extended years of study may be referred to adult education or other resources suitable to young learners.  Extended study for students with disabilities shall be specified in the student’s Individualized Education Plan.

 

F.         Participation in Graduation Ceremony

A student must complete all Yarmouth School Committee requirements for a high school diploma in order to participate in graduation exercises.

 

Legal Reference:          20-A M.R.S.A. § 4722

Ch. 127 § 7 (Me. Dept. of Ed. Rule)

Cross Reference:          IHCDA – Post-Secondary Enrollment Options

Adopted:  January 8, 2015

 

JLCA - Physical Examination Policy

Recognizing that the major responsibility for attending to the health needs of the student rests with the family and their physician, the School Committee endorses the following policy:

A. Physical examinations by the school doctor and appropriate medical personnel will be made available in grades one and three and in grades 5-12 free of charge on an annual basis. All students who wish to participate in the interscholastic athletic program must have medical clearance from a physician every two years. This can be accomplished by furnishing proof of one of the following:

1.     Physical examination offered at the school;

2.     Annual physical from personal physician; or

3.     Biennial physical from personal physician.

B. A sports Candidates Questionnaire is required for all athletes participating in sports. Forms will be distributed to prospective team members via the coach. Forms may be completed by either parent or physician, but must be returned before a student is eligible for practice.

 

Legal Reference: 22 MRSA§4001 et seq.

Adopted: Prior to 1982

Revised: 10/10/89; 6/3/97; 12/10/98; ________

 

BE - SCHOOL COMMITTEE MEETINGS

The regular meetings of the School Committee shall hold its regular meetings at 7:00 p.m. be held on the second and fourth Thursday of each month, September through June, and as determined by the Chair during July and August. If such a meeting falls on a District observed holiday or vacation day, the meeting shall not be scheduled. The Chair, in consultation with the Superintendent and other School Committee members, may postpone regular meeting dates as deemed necessary. The Chairperson may designate one regular meeting per month as a workshop session and may also reschedule regular meetings to accommodate the needs of the District and the Committee, or after such consultation with the Superintendent and polling of other Committee members as the Chairperson deems appropriate to the circumstances. Regular meetings shall be held at an appropriate District facility or Town facility as designated in the Notice of the Meeting.

The School Committee shall hold an organizational meeting within five business days of the election of members each year, at which time the School Committee will elect a Chairperson and Vice-Chairperson for the ensuing year.

The Chair shall serve notice that the School Committee meeting stands adjourned at 10:30 p.m. unless otherwise voted by a majority of the School Committee. The School Committee shall adjourn the meeting to the following Monday or other mutually convenient date to complete any unfinished business.

Special Meetings

A special meeting of the School Committee is a meeting that is held to address important matters that arise between regular meetings and/or require School Committee action before the time set for the next regular meeting, or to consider a single subject in one session.

A special meeting may be called by the Chairperson, or in the Chairperson’s absence, by the Vice-Chairperson and shall be called, if requested in writing to the Superintendent by a majority of the School Committee members. Notice of all special meetings shall be made by the Superintendent to the members at least twenty-four (24) hours prior to the meeting. Special meetings may be held at such times as the notice may specify.

The Superintendent shall be responsible for providing notice of a special meeting to School Committee members and the media at least 24 hours in advance of the meeting. The notice or agenda shall indicate the subject(s) of the meeting and action to be taken.

No business other than that stated in the notice of the Special meeting shall be transacted.

Emergency Meetings

An emergency meeting of the School Committee is a meeting that is called because a matter is so urgent that it must be addressed immediately and the advance notice required for a special meeting cannot reasonably be provided.

An emergency meeting may be called by the Chair or at the request of the Superintendent.

Whenever practicable, 24 hour advance notice will be provided. The notice shall include time and location and indicate the purpose the subject of the meeting.

No business may be transacted other than that related to the purpose for which the emergency meeting is called.

Executive Sessions

Executive sessions of the School Committee shall be called and conducted in accordance with state law. Only the matter(s) stated in the motion to enter executive session shall be considered. No final action may be taken in executive session.

Workshops and Informational Meetings

The School Committee, at its discretion, may schedule workshops and other meetings to discuss a particular subject or proposal or to gather input from staff, community, or other groups.

 Legal Reference: 1 MRSA § 403

Cross Reference: BEC - Executive Sessions
BEDA - Notification of School Committee Meetings
Adopted: Prior to 1982
Revised: June 8, 1992, April 11, 1994; ________

 

JL - WELLNESS POLICY

The Yarmouth Schools are committed to creating a healthy school environment that enhances the development of lifelong wellness practices to promote healthy eating and physical activity.

Nutrition Education:

Students shall receive nutrition education that teaches the knowledge and skills needed to adopt healthy eating behaviors and is aligned with the federal statutes and the State of Maine laws.  Nutrition information and education shall be offered throughout the schools including but not limited to school dining areas and classrooms.

Nutrition Standards:

The district shall ensure that reimbursable school meals meet The National School Lunch Program requirements and nutrition standards found in federal regulations.  The School Nutrition Program meals are accessible to all students.  The foods and beverages sold and served outside of the school meals programs (i.e., “competitive” foods and beverages) will meet the USDA Smart Snacks in School nutrition standards, at a minimum. The Smart Snacks standards are applicable during the school day, which is defined as “the midnight before to 30 minutes after the end of the instructional day." 

The Director of the School Nutrition Program will continually strive for improved quality of nutritional value, variety and marketing of healthy food products.

Community and school events held on school property outside of school hours, such as fundraisers, concession stands, public activities, and teachers’ rooms are exempt from adhering to the federal statutes and the State of Maine law as they pertain to foods in competition with the School Nutrition Program. These organizations will be allowed to accrue benefits from the sales of food and beverage. These organizations shall make every effort to include the sale of healthy food choices at such events, and will utilize the list of recommended healthy food choices provided by our School Nutrition Program.

Fundraisers on school property during school hours shall not include food items.

At all school and classroom celebrations, thoughtful consideration will be given to offer healthy food choices.  Information shall be sent to parents/guardians, either separately or as part of a school newsletter, reminding everyone of the importance of providing healthy treats for students and/or encouraging the use of non-food treats for classroom celebrations such as: choice of special activity or music for study time, and/or a special dress day.  A list of recommended healthy food choices and non-food ideas is available for reference.  Foods offered, but not sold in Yarmouth schools, predominately meet Smart Snacks in school nutrition standards. Exceptions are allowed at the discretion of the building administrator.

To reinforce nutrition education and establish healthy attitudes towards eating, food, desserts and candy will not be used as a reward, incentive or punishment with students in the Yarmouth Schools.   School personnel will not make candy readily available to students.  An exemption may be made by a student’s Individual Education Plan.

To reinforce nutrition education any marketing or promoting of foods and beverages on the school campus during the school day will meet or exceed the USDA Smart Snacks in School nutrition standards.

Physical Education and Physical Activity Opportunities

The district’s physical education opportunities shall continue to include the components of a quality physical education program, which equips students with the knowledge, skills, and values necessary for lifelong physical activity.  Students of the Yarmouth Schools shall have the opportunity to participate regularly in physical activities that contribute to physical fitness, and to understand the short and long term benefits of a physically active and healthy lifestyle.

Maintaining Student Wellness

The Wellness Committee will develop goals to implement this policy and will meet bimonthly to monitor, review, implement, and assess the school’s progress on the District’s Wellness goals. Work will be recorded on the "Wellness Goals" document and changes and revisions will be recommended as needed in the publicly available Triennial Assessment. The Wellness Committee shall include but not be limited to: Director of School Nutrition, Administrator, Educators, Parents (booster group representation), School Committee Member, and School Nurse.

Adopted:   February 9, 2006

Revised:    May 22, 2008, October 30, 2015, February 11, 2016


JJ-R  Extracurricular Code of Conduct

The Extracurricular Code of Conduct is designed to reinforce Yarmouth's Core Values both in school and outside of school. It should be noted, however, that violations occurring at the school or at school-sponsored activities are subject to the added consequences as outlined by policies JICH and JICH-R, available in the Yarmouth School Committee Policy Handbook and in the school handbooks.                                           

Yarmouth's Core Values are as follows: 

Integrity                            People with integrity are honest, sincere, trustworthy, ethical, loyal and fair.

Responsibility                    Responsible people know, understand, consider and accept the impact and

                                          consequences of their personal actions and decisions.

Perseverance                      People who persevere are able to work toward their goals in spite of

                                          difficulties, obstacles, or discouragement.

Respect                              Respectful people recognize and appreciate diversity in ideas and people.

Compassion                       Compassionate people show concern for the well-being of themselves, others

                                          and the environment.

The Pursuit of Excellence  People who pursue excellence seek to improve and give their best effort

                                          consistently.

The Extracurricular Code of Conduct supports the social, emotional and physical well-being of students. Participation in extracurricular activities and holding leadership positions in school activities and student government are privileges, not rights.

                                                     

The purposes of the Extracurricular Code of Conduct are as follows:                                                                                                                                                  

      To build a sense of ownership, pride, and collaboration among those who participate in extracurricular activities;                                                                                                     

      To discourage students from using tobacco, alcohol, and illegal drugs;  

      To encourage students who have made the choice to use illegal substances to take personal responsibility for their actions and get help in making better choices;           

      To maintain a positive public view of the school district, its activities and teams.                   

 

Substance Abuse Violations

Students participating in extracurricular activities are expected to refrain from using or possessing tobacco, alcohol, other illegal substance/drugs, or illegal paraphernalia associated with these substances/drugs. Consequences for violating the Extracurricular Code of Conduct are outlined below.                                          

Self-Reporting Rationale: In order to encourage personal responsibility; promote communication among students, parents, and the school; and further educate students about the health consequences of the use of alcohol, tobacco and illegal substances; there are reduced consequences for violations that are self-reported.                                   

Definition of a Self-Report: If a student or his or her parent/guardian initiates the report of that student’s violation to a school official (administrator, teacher, coach, advisor) prior to school officials initiating an inquiry into the matter and does so in not more than seven days after the actual violation, this will be considered a self-report.                             

Meeting with Substance Abuse Counselor: For any violation of the Extracurricular Code of Conduct involving drugs, alcohol or tobacco, the student must complete a non-clinical substance abuse assessment and education process with the school's substance abuse counselor. Parents must participate in one session of this assessment and education process. The school’s substance abuse counselor must verify the student’s active participation in the process before participation in extracurricular activities may be resumed.                                                                            

Meeting with School Social Worker: For all other violations of the Extracurricular Code of Conduct, the student must meet with the school's social worker to review the violation and determine if additional counseling/social work is recommended. The school’s social worker must verify the student’s active participation in the process before participation in extracurricular activities may be resumed.                     

                                                                                   

Violation

Consequences

Self-report consequences

1st offense

                                                                                   

                                                           

      14 calendar days suspension from all extracurricular activities. After 7 days, the student may return to practices, rehearsals, and meetings but may not compete or perform official duties until the 14 days is completed.

      Students will meet with substance abuse counselor or social worker as outlined above.

      No restriction from participation provided the student meets with substance abuse counselor or social worker as outlined above.

                                   

2nd offense

                                                                                   

                                               

      28 calendar days suspension from all extracurricular activities. After 14 days, the student may return to practices, rehearsals, and meetings but may not compete or perform official duties until the 28 days is completed.                           

      Students will meet with substance abuse counselor or social worker as outlined above.           

      14 calendar days suspension from all extracurricular activities. After 7 days, the student may return to practices, rehearsals, and meetings but may not compete or perform official duties until the 14 days is completed.                           

      Students will meet with substance abuse counselor or social worker as outlined above.

3rd and subsequent offenses

      Twelve-month suspension from all extracurricular activities.

      Students will meet with substance abuse counselor or social worker as outlined above

      Six-month suspension from all extracurricular activities.         

      Students will meet with substance abuse counselor or social worker as outlined above.           

                                                                                               

Code of Conduct Violations

Students participating in extracurricular activities are also expected to refrain from activities that demonstrate a serious disregard of the Yarmouth Core Values including but not limited to theft, burglary, assault, vandalism, and lewd/indecent acts. Minimum Consequences for these violations of the Extracurricular Code of Conduct may include additional consequences will be determined on a case-by-case basis by the coach or advisor and school administrators.               

 Captain/Leadership Positions: For any violation of the Extracurricular Code of Conduct, elected or appointed leaders will lose the leadership position for the remainder of the sports season or term of the office. Prior code violations will be considered by coaches and advisors together with school administrators in selecting future leadership positions.                                                        

The policy will be in effect from the first official day of preseason in the fall (determined by the Maine Principals’ Association and usually 2 weeks prior to the opening of school) until either the last day of school or last day of spring sports or activities, whichever is later.                                                     

If a student violates the Extracurricular Code of Conduct close to the end of the school year and does not serve all of the days of suspension from extracurricular activities before the last day of school, the remaining days will be served in the next school year, beginning on the first day of preseason in the fall.                                                        

Violations are cumulative during a student’s middle school years but do not carry over to high school. Violations during high school are cumulative.                                                      

Cross Reference: JICH: Drug Free Schools: Chemical Use Student Policy Grades K-12 JICH-R: Drug Free Schools: Chemical Use Student Procedure Grades K-12

                                                      

Adopted: June 8, 1992

Revised: July 11, 1996, March 28, 2002, May 13, 2004, May 22, 2008, September 9, 2010

 

BCB – SCHOOL COMMITTEE CONFLICT OF INTEREST

School Committee service is a matter of public trust.  In making decisions that affect Yarmouth Schools, School Committee members have the duty to act in the interest of the common good and for the benefit of the people they represent.

A conflict of interest may arise when there is an incompatibility between a School Committee member’s personal interest and his/her responsibilities as an elected official in a matter proposed or pending before the School Committee.  School Committee members have a legal and ethical responsibility to avoid not only conflict of interest, but the appearance of conflict of interest as well.

Financial Interest

A School Committee member has a financial interest in a question or contract under consideration when he/she or a member of his/her immediate family may derive some financial or other material benefit or loss as a result of the School Committee action.   The vote of the School Committee is voidable if a School Committee member has a financial interest and votes on that question or is involved in the discussion, negotiation, or award of a contract or other action in which he/she has a financial interest. 

In order to prevent the vote on a question or contract from being voidable, a School Committee member who has a financial interest must:

            A.        Make full disclosure of his/her interest before any action is taken; and

            B.         Abstain from voting, from the negotiation or award of the contract and from otherwise attempting to influence the decision.

The Secretary of the School Committee shall record in the minutes of the meeting the member’s disclosure and abstention from taking part in the decision in which he/she has an interest.

It is not the intent of this policy to prevent a School Committee member from voting or the school unit from contracting with a business because a School Committee member is an employee of that business or has another, indirect interest but is designed to prevent the placing of School Committee members in a position where their interest in the schools and their interest in their places of employment may conflict and to avoid appearances of conflict of interest.

Code of Conduct for Federally Funded Projects

When a School Committee member participates in the selection, award or administration of a contract that is supported by a federal award, the School Committee member shall also comply with the School Committee’s policy DJH – Purchasing and Contracting: Procurement Staff Code of Conduct.

Appearance of Conflict of Interest

A School Committee member should do nothing to give the impression that his/her position or vote on an issue is influenced by anything other than a fair consideration of all sides of a question. 

School Committee members shall attempt to avoid the appearance of conflict of interest by disclosure and/or by abstention.

Appointment to Office and Other Employment

A School Committee member may not, during the time the member serves on the School Committee and for one year after the member ceases to serve on the School Committee, be appointed to any civil office of profit or employment position which has been created or the compensation of which has been increased by action of the School Committee during the time the member served on the School Committee. 

Employment in the Schools

A member of the School Committee or spouse of a member may not be an employee in a public school within the jurisdiction of the School Committee to which the member is elected or in a contract high school or academy located within a supervisory union in which the member is a representative on the union committee.

School Committee Members as Volunteers

A member of the School Committee, or spouse of a member, may not serve as a volunteer when that volunteer has primary responsibility for a curricular, co-curricular or extracurricular program or activity and reports directly to the Superintendent, principal, athletic director or other school administrator in a public school within the jurisdiction of the School Committee to which the member is elected, or in a contract high school or academy located within a supervisory union in which the member is a representative on the school committee.

Volunteer activities of a member of the School Committee or member’s spouse other than in roles that are prohibited by this section may be prescribed by policies developed and approved by the School Committee.

Definitions

For the purposes of this policy, the following statutory definitions apply:

            A.        “Employee” means a person who receives monetary payment or benefits, no matter the amount paid or hours worked, for personal services performed for a school administrative unit.

            B.         “Volunteer” means a person who performs personal services for a school administrative unit without monetary payments or benefits of any kind or amount.

 

Legal Reference:          20-A M.R.S.A. § 1002-1004

                                    20-A M.R.S.A. § 1315 (SADS’s)

                                    30-A M.R.S.A. § 2604-2606                                   

Cross Reference:          BCA – School Committee Member Code of Ethics

                                    DJH – Purchasing and Contracting: Procurement Staff Code of Conduct 

Adopted:          ________

 

DJ - BIDDING/PURCHASING REQUIREMENTS  (Replaces DJE)

The Yarmouth School Committee (hereafter, the “school unit”) expects all purchases made by the school unit to be consistent with applicable laws and sound business practices.  The Superintendent shall be responsible for developing and implementing administrative procedures for bidding and purchasing consistent with this policy.

This policy is intended solely as an internal guide to purchasing by the school unit. It does not afford any vendor any property or contractual rights against the school unit.  No vendor shall have any enforceable rights against the school unit based upon this policy or alleged violations of this policy.  No vendor shall have any rights against the school unit until such time as a written contract between the vendor and the school unit is executed by the vendor and an authorized representative of the school unit.

I.          Bidding/Purchasing Required by Law

A.          Maine Law

Maine law requires the School Committee to competitively bid property and casualty insurance; school bus and transportation contracts in excess of $4,000; certain school building construction, alterations and repairs over $250,000 (except contracts for professional architectural and engineering services); bond anticipation notes for state-subsidized school construction projects; and lease purchase financings of buildings whose lease purchase costs qualify for state subsidy. 

            B.        Procurement Methods for Federally Funded Contracts

                        The Superintendent or his/her designee shall be responsible for developing, updating as necessary, and implementing written administrative procedures (hereafter, the “Federal Procurement Manual”) to govern the procurement and purchase of property, goods, and services using any federal award that is subject to the Uniform Grant Guidance, codified at 2 CFR Part 200 (“UGG Federal Award”). The Federal Procurement Manual shall be consistent with all applicable federal laws and rules.

                        A “federal award” is any federal financial assistance (including cost-reimbursement contracts) that a school unit receives either directly from a federal agency or indirectly from a pass-through entity such as the State education department (2 CFR § 200.38).  Most, but not all, federal awards received by a school unit are subject to the Uniform Grant Guidance.  To confirm whether a federal award is subject to the Uniform Grant Guidance, it will be necessary to review the terms and conditions of the applicable grant agreement or cooperative agreement and the applicability provisions of the Uniform Grant Guidance, codified at 2 CFR § 200.101.

                        Notwithstanding any policy provision to the contrary, the procurement and purchase of property, goods, and services using a UGG Federal Award, in whole or in part, must comply with the Federal Procurement Manual.  Wherever this policy or any of the school unit’s administrative procedures are inconsistent with federal laws or rules, the provisions of the federal laws or rules shall control. 

II.        Bidding/Purchasing Not Required by Law

            Where bidding/purchasing is not required by law, it shall be the policy of the school unit to competitively bid purchases of equipment, supplies, materials or services over $50,000 provided that it is practical and cost-effective to specify the materials or services with sufficient particularity to allow meaningful comparison of bids. 

            If competitive bidding is not utilized, the Superintendent may seek Requests for Proposals (RFP) for purchases equal to or over $50,000.  An RFP identifies the need the school unit intends to meet, but permits the vendor to propose the manner in which the work is to be performed and the materials to be used. 

            The Superintendent may forego the competitive bid or RFP process for purchases less than $50,000, or when he/she determines that quality, expertise, time factors, or other important considerations outweigh the possible benefits of bidding or requesting proposals.  In each such case, the School Committee shall be informed of the Superintendent’s decision and the reasons for it in advance of entering into a contract.

III.       Procedures for Bidding and Requesting Proposals

            The method of notification that the school unit uses to solicit bids and proposals shall be reasonably designed to attract qualified vendors.  Depending upon the circumstances, such notification may include public advertising, mailing of notices to potential vendors, and/or telephone calls to potential vendors (in the case of RFPs).

Competitive Bid Procedures

Unless other bid procedures are required by law, the school unit shall use the following procedures when soliciting competitive bids:

            A.        Solicitation.  The solicitation shall specify the deadline for submitting bids and the time and place of bid opening.  Bid alternates shall be permitted at the discretion of the Superintendent.  The solicitation shall reserve the right of the school unit to reject any or all bids, and to waive technical or immaterial non-conformities in bids if in the best interest of the school unit, and to exercise judgment in evaluating bids.

            B.         Written bids.  Bids shall be in writing, sealed with outside envelope or wrapper plainly marked “Bid, not to be opened until (insert appropriate date),” and mailed or filed with the Superintendent of the unit.

            C.         Time of opening.  A School Committee member or employee of the school unit may not open a bid until the appointed time.

            D.        Public opening.  At the time and place stated in the public notice, and open to the public, all bids shall be opened by the Superintendent or, in the Superintendent’s absence or disability, by any School Committee member designated for the purpose by the Chair of the School Committee.

            E.         Reading.  If any members of the public who are not School Committee members or employees of the school unit or if any representatives of the press are present, bids shall, at that time, either be made available for examination by them or shall be read aloud in a manner to be heard plainly by those in attendance.

            F.         Awards.  In general, the School Committee will award contracts to the lowest bidder which the Superintendent and School Committee deem can satisfactorily fulfill the contract.

 

RFP Procedures

Unless other RFP procedures are required by law, the school unit shall use the following procedures when soliciting requests for proposals:

A.             Solicitation.  The solicitation shall specify the deadline for submitting responses to the RFP and the time and place of proposal opening.  The solicitation shall reserve the right of the school unit to reject any or all proposals, and to waive technical or immaterial non-conformities in proposals if in the best interest of the school unit, and to exercise judgment in evaluating proposals.

            B.         Written Proposals.  Proposals should be submitted in plain envelopes clearly marked “Proposal, not to be opened until (state time and date).”  The RFP shall state the time and date that proposals shall be opened, and no proposals shall be opened before that time.  Public opening is not required.

            C.         Evaluation and Awards.  Proposals are to be evaluated based on criteria appropriate for the project in question, and the contract will be awarded to the vendor whom the Superintendent and/or School Committee deem best able to meet the requirements of the school unit.

 

 

Legal Reference:          5 MRSA § 1743-A (ALL)

                                       20-A MRSA §§ 1001(14), 5401(13)(D); 5402 (ALL)

20-A MRSA § 1314 (MSAD)

20-A MRSA § 1492 (RSU)

Me. DOE Rule Ch. 61 (Rules for Major Capital School Improvement Projects)

Me. DOE Rule Ch. 64 (Rules for Maine School Facilities Program and School Revolving Renovation Fund Program)             

34 CFR parts 74 and 80 (Education Department General  Administrative Regulations (“EDGAR”) (for federal awards made prior to 12/26/2014)    

2 CFR part 200 (Uniform Administrative Requirements)(for federal    awards made on or after 12/26/2014)

 

Cross Reference:          DJ-R – Federal Procurement Manual

                                    DJH – Purchasing and Contracting: Procurement Staff Code of            Conduct

Adopted:          ________


 

DJH - PURCHASING AND CONTRACTING: PROCUREMENT STAFF CODE OF CONDUCT

Conflict of Interest

            No employee, officer or agent of the Yarmouth School Department shall participate in the selection, award or administration of a contract supported by a federal award if he/she has a real or apparent conflict of interest.

            A conflict of interest would arise when the employee or any member of his/her immediate family, his/her partner, or an organization that employs or is about to employ any of these parties has a financial or other interest in the firm selected for the award.  For the purpose of this policy, “immediate family” is defined as spouse, brother, sister, parent, son or daughter. 

            For the purpose of this policy, “immediate family” is defined as spouse, brother, sister, parent, son or daughter.

Conflict of Interest Disclosure

            All employees with real or apparent conflicts of interest as defined above must disclose the conflict of interest to the Superintendent who will investigate the circumstances of the proposed transaction.  The Superintendent will exercise due diligence in investigating the circumstances of the transaction and, if necessary, will make reasonable efforts to find alternatives to the proposed transaction or arrangement that would not give rise to a conflict of interest.  If the Superintendent determines that the proposed transaction is in the best interest of the Yarmouth School Department and is fair and reasonable, he/she may proceed with the transaction.  In the event that the Superintendent may have a conflict of interest, an ad hoc subcommittee of the Board will investigate and make a determination regarding the transaction.

Staff Gifts and Solicitations

Employees, officers and agents of the Yarmouth School Department may neither solicit nor accept gratuities, favors or anything of monetary value from contractors or parties to subcontracts.

            Employees, officers and agents of the school unit may accept unsolicited items of nominal value such as those that are generally distributed by a company or organization through its public relations program.

Violations

Employees of the Yarmouth School Department  who violate this code of conduct may be subject to discipline, up to and including termination of employment and, if appropriate, referral to law enforcement.

Conflict Resolution/Protests and Claims

            Conflict resolution will occur according to DJ-R, Federal Procurement Manual,

Section G.

Legal Reference:          34 CFR Parts 74 and 80 (Education Department General

Administrative Regulations (‘EDGAR”) (for federal awards made prior to 12/26/2014)

      2 CFR §200.318 (Uniform Administrative Requirements – General      Procurement Standards) (for federal awards made on or after 12/26/2014)

Cross Reference:          DJ - Bidding/Purchasing Requirements

                                    DJ-R – Federal Procurement Manual


Adopted:          _________

 

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