Facilities Assessment Committee

In July, 2016, the Yarmouth Facilities Assessment Committee (YFAC) convened its initial meeting to respond to the charge by the Yarmouth School Committee to study and report on the following: 

A.    Review of Facilities Conditions, Capacities, and Potential

Assess the existing condition, capacity, and potential for expansion of all facilities.

Work with the professional staff at YSD to update current capital improvement plan.

Identify enrollment trends and make scientific projections of future growth/decline.

B.     Review of Educational Programs

Determine the gap between existing programs and facilities to accommodate them.

Determine the gap between future or desired programs and facilities to accommodate them.

Catalog facilities issues that are impeding teaching and learning.

Catalog the maximum ideal capacity of facilities inventory (ideal capacity for educational program goals vs. the maximum capacity achievable. 

Update student population projections for 2016-2017 through 2026-2027.

C.     Develop options/recommendations for the Yarmouth School Department Strategic Facilities Plan

Finalize options for attaining strategic facilities goals, and present those options, with projected costs to the Yarmouth School Committee.

D.     Produce identified deliverables of the Yarmouth School Department Strategic Facilities Plan

Written report with all findings – hard copies and electronic copies of recommendations, drawings, maps.

The YFAC will report directly to the Yarmouth School Committee.  The School Committee will have final authority regarding any recommendations or further work for the YFAC.  Upon completion of the work, the YFAC will be disbanded, and the Yarmouth School Committee will determine next steps, which may include the formation of building committee(s) (in the event that recommendations for construction projects are to be considered).

The YFAC is comprised of the following representatives:

               Three members of the Yarmouth School Committee:  Margaret Groban, Jeanne Rapone, and Anne Fleming

               One member of the Yarmouth Town Council:  Position Unfilled, Randall Bates attending as community member

               Three at-large community members:  Beth Costello, Tom Reinsborough, and David Ray

               Superintendent of Schools:  Andrew Dolloff

               Director of Facilities:  Bruce Bickford

        Director of Business Services:  Herb Hopkins

        Representatives of Harriman architectural and engineering firm:  Dan Cecil, Principal

Presentation to School Committee 
On July 13, 2017, the Facilities Assessment Committee made its presentation to the School Committee, reporting on the data collected throughout the study and identifying six options to address the facilities needs of the district. The Facilities Assessment Committee recommended pursuing "Option 4", which calls for the following:

Rowe School:  An addition of 6 classrooms and expansion of cafeteria/gymnasium space will allow for the eventual addition of pre-kindergarten programming.  Kindergarten and Grade One students would remain at Rowe.

Yarmouth Elementary School (YES):  A complete renovation and expansion of the existing building will bring the building up to the standards of our other facilities, with 14 additional classrooms, larger core spaces (cafeteria/gymnasium) and reconfigured vehicular traffic patterns.  Grade Five would move to YES, eliminating the need for significant work at the Middle School and creating a Grade 2-5 elementary school.

Harrison Middle School (HMS):  By moving Grade 5 to YES, only three grades (6-8) are left at HMS, resulting in a facility that is within capacity.  The elimination of the portable classrooms and the creation of a new music room (currently held on the stage) is the only construction required at HMS in this plan.

Yarmouth High School (YHS):  Several additional classrooms and expansion of core spaces such as the cafeteria should address enrollment needs at YHS for the foreseeable future. 

The School Committee approved the formation of a Facilities Committee to continue this work and will be holding public forums throughout the 2017-2018 school year to explain the results of the study, share the options studied, and hear feedback from the community.  The public forum schedule will be as follows:

Round One (to present results of the study, options considered, and the recommended plan):

Forum I:  Wednesday, October 25 at 6:30 p.m. at Harrison Middle School (Cafeteria)

Forum II:  Wednesday, November 15 at 8:00 a.m. at Town Hall (Community Room) 

Forum III:  Thursday, November 16 at 6:30 p.m. at Harrison Middle School (Cafeteria)

Round Two (after considering input from Round One and refining plans):

Forum IV:  Tuesday, February 13 at 6:30 p.m. at Yarmouth High School (Cafeteria)

Forum V:  Monday, March 19 at 8:00 a.m. at Town Hall (Community Room)

Forum VI:  Tuesday, March 27 at 6:30 p.m. at Harrison Middle School (Cafeteria) 

Meeting Agendas and Minutes
Support Materials and Reports
Potential Options
Working with Harriman architects, the committee identified six potential options for consideration:
Option 1:  Maintain current phasing structure at each school (K-1, 2-4, 5-8, and 9-12) and complete additions at each facility to address space/programming needs.
Option 2:  Move Grade 2 to Rowe and Grade 5 to YES and complete expansions at Rowe, YES, and YHS.
Option 3:  Move K-1 to YES, close Rowe School, and expand YES, HMS, and YHS.
Option 4:  Add Pre-K to Rowe, move Grade 5 to YES, and expand Rowe, YES and YHS.
Option 5:  Add Pre-K to Rowe, move Grade 5 to YES, build a new YES on-site, and expand Rowe and YHS.
Option 6:  Add Pre-K to Rowe, move Grade 5 to YES, build a new YES at a new location, and expand Rowe and YHS.